Event Center Contract/ events from april 1st to oct 31st

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HILL COUNTRY RESORT & EVENT CENTER

EVENT CENTER RENTAL CONTRACT

PERSON RENTING EVENT CENTER AND/OR KITCHEN_______________________________

IF DIFFERENT, PERSON IN CHARGE OF EVENT_____________________________________

TELEPHONE: ______________________  E-MAIL: _________________________________

ADDRESS: _________________________________________________________________

CITY: _________________________ STATE: ____________  ZIP CODE: ______________

TYPE OF EVENT: ___________________________

DATE OF EVENT: _______________________  START TIME: ________  END TIME: ______

HOW MANY ATTENDING: _______

KITCHEN RENTAL: YES ___ NO ___

EVENT CENTER RENTAL (INCLUDES KITCHEN): YES ___ NO___ 

GAZEBO USE: YES___ NO___

OTHER AREA OF USE: _________________________________________________________

DECORATING ½ DAY NEEDED: YES___ NO__ (THERE IS NO CHARGE FOR THIS TIME)

CLEAN-UP ½ DAY NEEDED: YES__ NO__ (THERE IS NO CHARGE FOR THIS TIME)

CLEANING DEPOSIT CHECK #: _____________  AMOUNT: $150.00 

NOTE 1: THE CLEANING DEPOSIT CHECK SHOULD BE MADE OUT TO KAREN AHL FOR THE DATE OF THE EVENT. THIS CHECK WILL BE HELD UNTIL AFTER THE INSPECTION OF THE FACILITY AND GROUNDS AND IT HAS BEEN DETERMINED THAT THE FACILITY AND GROUNDS HAVE BEEN SATISFACTORILY CLEANED AND THE FACILITY HAS BEEN REFORMED TO ITS FORMER APPEARANCE PRIOR TO ITS’ RENTAL. THIS CHECK WILL BE RETURNED TO THE CUSTOMER IN THE EVENT OF A CANCELLATION OF THE RENTAL. THIS CHECK WILL BE CASHED IF THE RENTER OF THE FACILITY CHOOSES NOT TO CLEAN UP AFTER THE EVENT, OR DOES NOT CLEAN UP TO THE SPECIFICATIONS OF THE CONTRACT. INITIALS ______

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KITCHEN RENTAL ONLY: 8 HOURS = $350.00   4 HOURS = $200.00 

EVENT CENTER RENTAL (INCLUDES KITCHEN): 8 HOURS = $700.00 4 HOURS = $400.00

NOTE 2: THE POOL AREA/ GAZEBO: ENTRANCE WILL BE GRANTED FOR DECORATING AND CEREMONY PURPOSES ONLY AND WILL BE LOCKED AFTER DECORATING IS COMPLETE AND AGAIN LOCKED AFTER THE CEREMONY IS COMPLETED. NO SWIMMING ALLOWED. NO FIRES ALLOWED. NO PETS ALLOWED. THIS TIME IS GRANTED WITHOUT CHARGE. INITIALS _____

TOTAL DUE: _____________________

10% DEPOSIT: ______________  DATE RECEIVED: _______________

BALANCE DUE: _____________ DATE DUE: ____________________

NOTE 3: THERE ARE NO REFUNDS GIVEN ON DEPOSITS OR PAYMENTS WITH THE EXCEPTION OF THE CLEANING DEPOSIT. INSPECTION BY A HILL COUNTRY RESORT AND EVENT CENTER STAFF MEMBER AND RENTER, WILL TAKE PLACE FOLLOWING THE CLEAN-UP.  PROVIDING THAT THE CLEANING IS DONE TO THE SATISFACTION OF THE STAFF OF HILL COUNTRY RESORT AND EVENT CENTER, THE CLEANING DEPOSIT CHECK WILL BE RETURNED. ALL AREAS MUST BE RETURNED TO THEIR ORIGINAL STATE AS SHOWN BY STAFF PRIOR TO RENTAL. THIS INCLUDES BUT IS NOT LIMITED TO: MOVEMENT OF FURNITURE, REMOVAL OF STAPLES AND TAPE, REMOVAL OF TRASH, PICK-UP OF CIGARRETTE BUTTS, BOTTLE CAPS AND OTHER DEBRIS, CLEANING OF ALL FURNITURE, AND APPLIANCES USED, CLEANLINESS OF BUILDING AND GROUNDS THAT HAVE BEEN USED DURING THE EVENT. ADDITIONAL CHARGES WILL BE INCURRED FOR ANY AND ALL DAMAGES TO THE PROPERTY OF THE HILL COUNTRY RESORT AND EVENT CENTER. INITIALS ______

NOTE 4: THE RENTAL AND / OR USE OF THE KITCHEN IS WITH THE UNDERSTANDING THAT YOU ARE RENTING THE ROOM, BUNN COFFEE POT, USE OF REFRIGERATOR AND STOVES, TABLES, BENCHES AND CHAIRS. YOU MUST PROVIDE ALL APPLIANCES, POTS, PANS, UTENSILS, AND OTHER NECESSARY ITEMS FOR YOUR EVENT. INITIALS_______

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NOTE 5: HILL COUNTRY RESORT AND EVENT CENTER WILL SUPPLY: DUST MOP, BROOM, MOP AND BUCKET AND 4- DISH TOWELS, TO BE LEFT IN THE KITCHEN AREA UPON COMPETION OF CLEAN-UP. INITIALS______

HILL COUNTRY RESORT AND EVENT CENTER WILL ALSO SUPPLY: DISH DETERGENT, FLOOR DETERGENT, CLEANING SPONGE, 10 - 55 GALLON TRASHBAGS AND 10 – 13 GALLON TRASH BAGS. ALL OTHER ITEMS ARE TO BE SUPPLIED BY RENTER. RENTER MUST PLACE ALL TRASH IN THE DUMPSTER PROVIDED BEHIND THE EVENT CENTER/KITCHEN. INITIALS _____

NOTE 6: SECURITY: ANY GATHERING OF 100 PEOPLE OR MORE REQUIRES SECURITY. ONE SECURITY PERSON PER 100 PEOPLE IS REQUIRED. HILL COUNTRY RESORT AND EVENT CENTER CAN PROVIDE YOU WITH A NUMBER TO CALL FOR LOCAL LAW ENFORCEMENT. IF YOU WOULD LIKE TO PROVIDE YOUR OWN SECURITY YOU MAY DO SO. THEY ARE REQUIRED TO WEAR AT A MINIMUM, A T-SHIRT STATING THAT THEY ARE SECURITY OR A UNIFORM AND MUST CARRY A WORKING CELL PHONE. THEY MAY NOT BE ATTENDING AS A GUEST AND MUST BE INTRODUCED TO THE MANAGER PRIOR TO THE EVENT. THE SECURITY PEOPLE ARE RESPONSIBLE FOR PROTECTING THE PROPERTY OF HILL COUNTRY RESORT AND EVENT CENTER FROM DAMAGES AND/OR CALLING THE POLICE AS WELL AS THE HILL COUNTRY RESORT AND EVENT CENTER STAFF ON RECORD IN THE EVENT OF OUT OF CONTROL GUESTS TO THE EVENT. INITIALS _____

NOTE 7: HILL COUNTRY RESORT AND EVENT CENTER IS A FAMILY ORIENTED BUSINESS. WE EXPECT ALL GUESTS TO HOLD THEMSELVES TO THAT SAME STANDARD. FIGHTING AND OR CURSING IS NOT TOERATED AND ANYONE INVOLVED IN SUCH WILL BE ASKED TO LEAVE THE PROPERTY IMMEDIATELY. ALL RULES OF THE HILL COUNTRY RESORT AND EVENT CENTER MUST BE FOLLOWED BY ALL GUESTS OF THE EVENT. THE SPEED LIMIT ON THE PROPERTY IS 5 MILES PER HOUR AT ALL TIMES. INITIALS ______

I HAVE READ, UNDERSTAND AND ACCEPT THE CONDITIONS OF NOTES 1-7:

SIGNATURE: ____________________ DATE: ________________________

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ADDITIONAL NOTES FOR EVENT

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PERSON RENTING SIGNATURE: _________________________ DATE: ___________________ 

HILL COUNTRY RESORT AND EVENT CENTER SIGNATURE OF STAFF:

_________________________________ DATE: _____________________

STAFF CONTACT NUMBER: ____________________________

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